Coordination meetings

Coordination meetings

In cross-border crime cases, coordination meetings are designed to bring together the judicial and law enforcement authorities of the involved countries to stimulate and achieve agreement on their cooperation and/or the coordination of investigations and prosecutions at national level. Prosecutors, investigative judges and law enforcement representatives come together, share information and agree on the next steps – how to resolve legal and practical issues, what actions to take and which measures to apply. These meetings are supported by the infrastructure and expertise at Eurojust.

Coordination meetings are held at Eurojust’s premises in The Hague or via secure videoconferencing, as part of the Agency’s efforts to facilitate judicial cooperation and understanding between the involved national authorities. Eurojust hosts several hundred coordination meetings each year.

Meeting levels

Eurojust facilitates meetings on three levels:

  • Level I (College meeting). When a cross-border investigation is referred to Eurojust, the College of Eurojust meets to register the case and determine which National Members at Eurojust should be involved. This is known as a Level I meeting.

  • Level II (operational meeting). Following the meeting of the College, a Level II meeting can be organised and attended by the relevant National Member(s) and their National Desk to support the exchange of information among the involved countries, discuss the legal issues at stake and consequently advise the respective national authorities on the next steps, and also to prepare a possible Level III meeting.

  • Level III (coordination meeting). If it is deemed necessary to directly involve the competent national authorities, Eurojust, supported by the respective National Members/National Desk, organises a Level III coordination meeting between the investigators and prosecutors directly involved in the case.

Activities

Coordination meetings bring together judicial authorities and law enforcement from Member States and third States, enabling them to coordinate and strengthen investigations and prosecutions, and resolve legal and practical difficulties. More specifically, coordination meetings support the work of national authorities by:

  • facilitating the exchange of information;
     
  • supporting the execution of European Investigation Orders (EIOs), European Arrest Warrants (EAWs) or other mutual legal assistance requests or mutual recognition instruments;
     
  • facilitating the setting up and functioning of joint investigation teams (JITs);
     
  • planning (Joint) Action Days with the simultaneous execution of measures in the States involved, possibly supported by a coordination centre; and
     
  • detecting and solving conflicts of jurisdiction, ne bis in idem-related issues, or other legal or evidential problems.

Support by Eurojust

In addition to being a proactive coordinator, Eurojust offers its facilities, as well as accommodation and travel reimbursement for up to two participants per State, simultaneous interpretation services, and expertise in judicial cooperation in criminal matters to national authorities dealing with serious cross-border crime. Eurojust can also provide the options of secure videoconferencing, which has proven particularly important in light of the COVID-19 pandemic.