NEW- JITs Reimbursement Claim Form 2021
The JITs Network Secretariat has now released the JITs Reimbursement Claim Form 2021.
The Form has a slightly modified format; with a separate Report on Funded Actions (Annex 1) for completion by JIT Claimants.
The process for submitting Reimbursements Claims remains the same:
- Form to be filled in, printed, signed and scanned;
- Supporting documents are required for each cost claim within the Form;
- The signed, electronic version of the Form and the supporting documents are to be emailed to JITS@eurojust.europa.eu.
IMPORTANT - Please no longer use the Reimbursement Claim Form 2020!
JITs Funding Planning 2021 now available
The JITs Network Secretariat has published the JITs Funding Planning for 2021.
The Planning gives a complete overview of key dates per Call for proposals and for the different steps in the funding process, including deadlines for submission of funding applications and claims. A separate overview is available for key dates and deadlines for Request for Extension.
Are you planning to apply for funding for your JIT? Please consult the deadlines in the overview of Time Slots 2021. Or would you like to request an extension of the action period? Please consult the Extension deadlines 2021 for relevant dates.
Further changes to the JITs funding process due to COVID-19
As the COVID-19 pandemic persists in affecting the execution of the execution of JIT-related activities across the EU, Eurojust has implemented further measures to guarantee the continued availability of the JITs funding programme.
The temporary changes to the JITs funding programme as announced on 31 March 2020 remain applicable, with the following adjustments:
The possibility to submit a request for extension of the action period one day before the end date of the action period, as well as the extension conditions are now included in the updated Terms & Conditions. A written request by email is still sufficient. Please note that the Informative guide on extension of the action period is no longer valid.
Utilisation of funds across foreseen cost categories remains flexible - respective provision is made under point 56 (previously under point 44) of the updated Terms & Conditions.
The temporary changes are applicable to all Calls 2020 and will be applicable to Calls in 2021 until further notice.
Any request for an extension of the action period to be submitted by email is to use the following address: JITS@eurojust.europa.eu.
Eurojust is hopeful that these adjustments will provide JIT funding beneficiaries with the flexibility needed to execute the operational activities of their JIT in order to ensure a successful continuation of investigations.
Terms and conditions for JIT funding updated
The Terms and Conditions of Eurojust’s financial assistance to the activities of Joint Investigation Teams (JITs) have been updated. The T&Cs will come into force from Call 6, which will be launched on 24 August 2020.
Some of the introduced changes and updates allow for more flexibility at the application or reimbursement stage, such as the possibility to accept costs for translation and interpretation from/ to any of the working languages of the institutions of the EU for reimbursement (Articles 50 and 51).
More flexibility is also introduced regarding the extension of the action period: a new condition enables JITs to request an extension at least one working day before the end of the action period (Articles 54 and 55).
Other changes concern the recommendation for JITs to mention the received funding and include the Eurojust logo in any communication or publication related to the funded actions (Article 12), and a new section reflecting the relevant provisions of the Eurojust Regulation related to audits (Articles 73 and 74).
Temporary changes to the JITs funding process due to COVID-19
In light of the exceptional circumstances associated with the COVID-19 pandemic, Eurojust has implemented various measures to ensure the continued availability of the JITs funding programme. The range of state-imposed restrictions on meetings and gatherings as well as travel bans will make it very difficult to execute the activities of a JIT.
Eurojust wants to offer JIT funding beneficiaries the flexibility to facilitate the execution of planned activities and, therefore, announces the following temporary changes to the JITs funding process:
he possibility to submit a written request via email for an extension of the action period at any time, but no later than one (1) working day before the end date of the Action Period. The request must include the JIT Award Decision number for which the extension is requested, the name of the JIT, and the name of the national authority requesting the extension on behalf of the JIT.
The general rules for an extension of the action period will remain, as mentioned in the “What are the conditions?” section of the Informative guide on extension of the action period.
The extension will be granted through an Amendment to the Award Decision.
To waive Point 44 of the Terms & Conditions to allow beneficiaries to utilise funds across foreseen cost categories, exceeding the applicable limit of 20%.
To exclude the consumption rates from below-mentioned calls when calculating the execution rate in the evaluation of new JIT applications. This means that the possibly quite low consumption of JIT funding during the COVID-19 pandemic will not affect the scoring for new JIT applications.
The mentioned changes and possibilities are available for JITs with an existing award for funding in Call 8/2019, Call 1/2020 and Call 2/2020, and will become available for JITs with an award for funding in subsequent Calls if the situation so requires.
A request for an extension of the action period, including the mandatory information as explained above, can be sent by email to JITS@eurojust.europa.eu.
Eurojust is hopeful that these measures will provide JIT funding beneficiaries with the flexibility needed to execute the operational activities of their JIT and ensure a successful continuation of investigations.